Document Attachments - Why you should be using them in your business
Does this sound like you?
- You spend a lot of time running around the shop floor and to various offices to track down documentation.
- You have a more complicated workflow than you’d like and the amount of documentation and certifications mirror it.
- You would like to go green.
Proper documentation affects everything from quality control to workflow efficiency to accurate labor times. One of the key features in ERP systems is the benefit of a smoother workflow because of the ability to attach documents.An ERP system that allows you to attach PDFs, Word documents, CAD files, and graphic files to a job can provide numerous workflow efficiencies. In MIE Trak Pro , for example, if you attach a JPEG or DXF file to an item, it displays as a thumbnail in both the quote and router. This increases visibility of what is being produced among multiple departments.
Why is it beneficial to show thumbnail images on packing slips to your customer?
Well, it’s beneficial because the customers get to see what the part should look like on the packing slip instead of having to check a 20-digit number. Work orders are often printed for the production floor every day. To go paperless, all you need to do is attach a document to an item in MIE Trak Pro. This means that documents, including blue prints or videos, are immediately visible to the shop floor. This is crucial when it comes to revisions.
When there are changes and revisions being made to a job, you can follow and track these changes through document attachments. Also, creating electronic copies of certifications allows an employee in the shipping department to print out certifications that came from another department without needing to verbally ask for the required documents.
